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Tampa Property Management Advice: How to Reduce Vacancy

Tampa Property Management Advice: How to Reduce Vacancy

by Andrew Dougill | May 13, 2015 | Tampa Property Management

Tampa Property Management Advice: The number one thing you can do to reduce vacancy is obvious: keep the good tenant you currently have. To do that, we recommend a couple of things: Treat your tenant with respect in all communication you have with them. Like everyone...
Rental Inspection How To Series – Vacant Inspections

Rental Inspection How To Series – Vacant Inspections

by Andrew Dougill | Apr 14, 2015 | Tampa Property Management

There are two different types of rental inspections that property managers and landlords do. A vacant inspection is typically a move in and a move out inspection, when a tenant is not in the home. This is entirely different from the second type of inspection, which we...
Price versus Service: Demystifying Property Management Fees in Tampa FL

Price versus Service: Demystifying Property Management Fees in Tampa FL

by Andrew Dougill | Mar 31, 2015 | Tampa Property Management

Demystifying property management fees in Tampa, Florida does not have to be difficult or complicated. All you have to do is measure price against service. When you do that, it is easy to understand how those property management fees you pay are actually an investment...
Rental Inspection How To Series – Vacant Inspections

What is a Residential Property Manager in Tampa?

by Andrew Dougill | Mar 18, 2015 | Tampa Property Management

Should you manage your Tampa rental home yourself or hire a Residential Property Manager? Many times, people who are renting out property are confused about whether they should manage that property on their own, or hire a residential property manager to do it for...
Rental Inspection How To Series – Vacant Inspections

How to find a Residential Property Manager in Tampa and beyond – Part 3 – Conduct a Professional Interview

by Andrew Dougill | Jan 22, 2015 | Tampa Property Management

Rental properties are generally the largest asset a person will acquire in their lifetime. When the going gets tough in the landlord business, property owners turn to residential property management companies to save the day. Having a residential property manager on...
How to find a Residential Property Manager in Tampa and beyond – Part 2 – Conduct a Background Check

How to find a Residential Property Manager in Tampa and beyond – Part 2 – Conduct a Background Check

by Andrew Dougill | Jan 6, 2015 | Tampa Property Management

As you learned from the first blog in our series on how to find a residential property manager, using a professional who belongs to the National Association of Residential Property Managers (NARPM) is always a benefit. NARPM members are required to uphold a series of...
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Hoffman Realty is dedicated to the principle of equal access for people with disabilities in compliance with the Americans with Disabilities Act (ADA) and HUD guidelines. Please contact us at info@HoffmanRealty.com or (813) 875-7474 should you have any questions, comments, or concerns regarding any accessibility issues.


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Reading this will help you:

– Understand how to increase your profits and avoid common landlord pitfalls.
– Discover the value a property manager can bring and how to find tenants effectively.
– Learn how Landlords must hold escrow and how to handle maintenance and inspections properly.
– Understand how to command top dollar for your rental and earn a positive cash flow.

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How We Inspect Your Property

We perform a video taped move-in inspection at the start of a tenancy.

At around 90-days after the start of the tenancy, we perform an occupied inspection to check for issues like:

  • – Unsanitary conditions
  • – Excessive wear and tear
  • – Unauthorized occupants
  • – Unauthorized pets

We take photos to document. If there are issues, we schedule action and subsequent follow-up inspections. Assuming all is OK, the next interior inspection is an Annual Property Review in 6-months or 90-days prior to the end of the lease.

The Annual Property Review (APR) is a written report with photos performed by a licensed home inspection company. The APR goes beyond tenant lease compliance to inspect the major systems in the property (such as roof, plumbing, electric, heating and cooling, appliances, etc.). This is important report for our landlords. Owning an investment property is like owning a car – if you don’t maintain it properly, it will let you down. The licensed home inspector also performs our comprehensive safety inspection at the same time. We want your tenants to be safe in your property, and it benefits you as the landlord because it lowers your potential liability to personal injury claims.

At move-out, we perform another video taped move-out inspection. We bring this back to our office to compare it with the move-in so we can make informed decisions about tenant damages and cleaning responsibility.

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All Day-to-Day Operations

• A manager on call 24 hrs a day, 7 days a week, 365 days per year.

• Attending to office visits, daily telephone and email correspondence with tenants.

• Proactive communications with our landlords.

• Liaison with Homeowner or Condo Associations, if applicable.

• Timely rent collection.

• Collection of late rent through various legal means.

• Administering rent through the trust account.

• Periodic inspections of the property to ensure lease compliance.

• Lease enforcement actions with tenants.

• Hand deliveries of legal notices to tenants as necessary.

• Organizing keys for viewings, inspections, and repair vendors.

• Attending to payment of various property expenses.

• Organizing maintenance repairs and quotes.

• Regular follow-up with maintenance vendors.

• Copying/scanning of invoices and data entry.

• Preparing calendar monthly statements for property owners and collating supporting information for the owner’s statement.

• Preparing annual year-end income/expense statements & IRS 1099 Forms.

• Conducting annual rent reviews.

• Processing notices to vacate or to renew a lease term.

• Organizing utilities to be turned on and off when required.

• Conducting videotaped move-in/move-out inspections.

• Lodging security deposit claims (when necessary) in accordance with the Florida Landlord Tenant Laws, F.S. 83.

• Liaison with insurance companies, when authorized.

• Filing evictions “if” necessary.

• Attending court evictions “if” necessary.

• Maintaining a staff of highly skilled and trained professional property managers.

• Maintaining a professional office with the latest in technology and property management tools in our industry.

• Constant ongoing training of staff and cutting-edge knowledge of our industry.

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