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Landlord’s Guide to Lease Renewals

Landlord’s Guide to Lease Renewals

by Andrew Dougill | Jan 11, 2024 | Owner Education, Property Management Education

Encouraging lease renewals has to be an important part of your investment strategy. When you keep good residents in place, you spend less money on vacancy and turnover costs. Many of the landlords we work with are surprised at how much it costs to turn a property over...
The Importance of Proper Paperwork and Rental Agreements

The Importance of Proper Paperwork and Rental Agreements

by Andrew Dougill | Dec 28, 2023 | Owner Education, Property Management Education, Tampa Property Management

It’s possible that managing your rental property’s paperwork and lease agreement can seem like an overwhelming chore. Don’t get too frustrated with it, however, because it’s essential to keep up with all of these documents in order to avoid potential legal...
Does Your Tenant Screening Report Seem Incomplete?

Does Your Tenant Screening Report Seem Incomplete?

by Andrew Dougill | Dec 14, 2023 | Owner Education, Property Management Education

Tenant screening is something that we take very seriously at Hoffman Realty. We’ve learned in our many years of property management in Tampa and the surrounding areas that placing the right tenant has a huge impact on the success of any investment experience.  We...
Investing in a Property Sight Unseen: What You Need to Know

Investing in a Property Sight Unseen: What You Need to Know

by Andrew Dougill | Nov 30, 2023 | Owner Education, Property Management Education

Florida’s real estate market is attracting a lot of attention. Not only are local investors eagerly expanding their portfolios and acquiring new rental properties, but buyers from outside of the state and even outside of the country are also looking at investment...
Beyond Repairs: The Essential Role of Maintenance in Property Management

Beyond Repairs: The Essential Role of Maintenance in Property Management

by Andrew Dougill | Nov 16, 2023 | Owner Education, Property Management Education

At Hoffman Realty, we approach every rental property that we manage as if it’s our own investment. One of the things we prioritize is maintenance. There’s no way to take shortcuts when we’re talking about repairs and improvements, especially if you want your property...
Unlocking Success: The Invaluable Role of Local Knowledge in Property Management

Unlocking Success: The Invaluable Role of Local Knowledge in Property Management

by Andrew Dougill | Nov 2, 2023 | Owner Education, Property Management Education

What does success look like when you’re renting out a property?  In the Tampa market and the surrounding areas of Hillsborough County, we believe success looks like an occupied property, where the well-qualified tenant is paying rent on time and helping you take care...
What Does a Property Management Company Do to Market Your Property?

What Does a Property Management Company Do to Market Your Property?

by Andrew Dougill | Oct 20, 2023 | Owner Education, Property Management Education

If you have rental property investments, you know that the only way to keep them profitable is to keep them occupied. Vacancy is deadly to your cash flow and your return on investment (ROI), so limiting vacancy time is one of your immediate priorities as a rental...
How Do I Start Investing in Tampa Real Estate?

How Do I Start Investing in Tampa Real Estate?

by Andrew Dougill | May 12, 2023 | Owner Education, Property Management Education

When you’re ready to invest in real estate in Tampa or anywhere in the surrounding area, we’re ready to help you. As we talk about how to get started and what you’ll need to succeed, we’re assuming that your real estate investment will be a rental property.  At...
Beyond the Basics: Tips for the Savvy Investor | Tampa Property Management

Beyond the Basics: Tips for the Savvy Investor | Tampa Property Management

by Andrew Dougill | Apr 28, 2023 | Owner Education, Property Management Education

When you invest in a rental property, you have some ideas about what will be involved. You’ll work out your financing details and you’ll partner with a good broker to show you potential properties. Smart investors will consult with property managers about how much...
Pros & Cons of Houses vs. Condos as Rental Properties in the Tampa Bay Market

Pros & Cons of Houses vs. Condos as Rental Properties in the Tampa Bay Market

by Andrew Dougill | Apr 14, 2023 | Owner Education, Property Management Education

Real estate investors interested in Tampa and the surrounding Bay Area have a lot of options when it comes to property type. We have a lot of residential neighborhoods with single-family homes and we also have a lot of older and newly constructed condo communities. ...
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Hoffman Realty is dedicated to the principle of equal access for people with disabilities in compliance with the Americans with Disabilities Act (ADA) and HUD guidelines. Please contact us at info@HoffmanRealty.com or (813) 875-7474 should you have any questions, comments, or concerns regarding any accessibility issues.


Download “Making the Most of Your Rental Property” Ebook

Reading this will help you:

– Understand how to increase your profits and avoid common landlord pitfalls.
– Discover the value a property manager can bring and how to find tenants effectively.
– Learn how Landlords must hold escrow and how to handle maintenance and inspections properly.
– Understand how to command top dollar for your rental and earn a positive cash flow.

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How We Inspect Your Property

We perform a video taped move-in inspection at the start of a tenancy.

At around 90-days after the start of the tenancy, we perform an occupied inspection to check for issues like:

  • – Unsanitary conditions
  • – Excessive wear and tear
  • – Unauthorized occupants
  • – Unauthorized pets

We take photos to document. If there are issues, we schedule action and subsequent follow-up inspections. Assuming all is OK, the next interior inspection is an Annual Property Review in 6-months or 90-days prior to the end of the lease.

The Annual Property Review (APR) is a written report with photos performed by a licensed home inspection company. The APR goes beyond tenant lease compliance to inspect the major systems in the property (such as roof, plumbing, electric, heating and cooling, appliances, etc.). This is important report for our landlords. Owning an investment property is like owning a car – if you don’t maintain it properly, it will let you down. The licensed home inspector also performs our comprehensive safety inspection at the same time. We want your tenants to be safe in your property, and it benefits you as the landlord because it lowers your potential liability to personal injury claims.

At move-out, we perform another video taped move-out inspection. We bring this back to our office to compare it with the move-in so we can make informed decisions about tenant damages and cleaning responsibility.

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All Day-to-Day Operations

• A manager on call 24 hrs a day, 7 days a week, 365 days per year.

• Attending to office visits, daily telephone and email correspondence with tenants.

• Proactive communications with our landlords.

• Liaison with Homeowner or Condo Associations, if applicable.

• Timely rent collection.

• Collection of late rent through various legal means.

• Administering rent through the trust account.

• Periodic inspections of the property to ensure lease compliance.

• Lease enforcement actions with tenants.

• Hand deliveries of legal notices to tenants as necessary.

• Organizing keys for viewings, inspections, and repair vendors.

• Attending to payment of various property expenses.

• Organizing maintenance repairs and quotes.

• Regular follow-up with maintenance vendors.

• Copying/scanning of invoices and data entry.

• Preparing calendar monthly statements for property owners and collating supporting information for the owner’s statement.

• Preparing annual year-end income/expense statements & IRS 1099 Forms.

• Conducting annual rent reviews.

• Processing notices to vacate or to renew a lease term.

• Organizing utilities to be turned on and off when required.

• Conducting videotaped move-in/move-out inspections.

• Lodging security deposit claims (when necessary) in accordance with the Florida Landlord Tenant Laws, F.S. 83.

• Liaison with insurance companies, when authorized.

• Filing evictions “if” necessary.

• Attending court evictions “if” necessary.

• Maintaining a staff of highly skilled and trained professional property managers.

• Maintaining a professional office with the latest in technology and property management tools in our industry.

• Constant ongoing training of staff and cutting-edge knowledge of our industry.

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